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Our Privacy Policy

The Cardiff County and Vale of Glamorgan Youth Orchestra Association (CCVGYOA) values everyone who engages with us by whatever means, and we do all we can to protect your privacy and to make sure the personal data you provide us is kept safe.

This Privacy Policy is designed to comply with the General Data Protection Regulation (GDPR) and is issued in the interests of transparency over how we use (“Process”) the Personal Data we collect.

This Privacy Policy explains what personal information we collect, how we use it and how to contact us if you have any concerns.

This Privacy Policy tells you why we need your data, how we store and use your data, and your legal rights to amend or remove your data. Almost all organisations, large and small, need to collect at least some personal data to carry out their activities.

If you have bought performance tickets from one of our partner venues or websites and you have concerns about your data, then it may be that you need to contact them directly. Our Privacy Policy applies only to our website, so if you click on a link to another website, you must read their own Privacy Policy. You can find a privacy policy on each venue’s website or get in touch with them directly.


What type of information do we collect?

How do we collect information?

Why do we collect such personal information?

How do we store, use, share and disclose your site visitors' personal information?

How do we communicate with your site visitors?

How do we use cookies and other tracking tools?

How can our site visitors withdraw their consent?



What type of information do we collect?

We do everything we can to protect your privacy and your personal data. We only collect as much data as we need to keep you informed about the orchestra. The types of data that we collect from you will differ depending on why you’re getting in touch with us. It might include your name, title, email address, home address or telephone number. We receive, collect and store any information you enter on our website or provide us in any other way. In addition, we collect the Internet protocol (IP) address used to connect your computer to the Internet.

How do we collect information?

We collect personal information from you when you contact us via our website. You provide the CCVYOA with most of the data we receive. Your personal information will be used for the specific reasons stated above only.


Why do we collect such personal information?

When you give us your data, we may use it for one or more of the following purposes:

  • To provide information you request from us via the contact us form.

  • To fulfil our legal and/or regulatory obligations -some data we collect is required to fulfil our legal and/or regulatory duties. It will never be distributed to a third-party.

CCVGYOA will keep your data for 3 months. Once this time period has expired, we will delete your data.


How do we store, use, share and disclose our site visitors' personal information?

Our website is hosted on the platform. provides us with the online platform that allows us to share our information with you. Your data may be securely stored through’s data storage, databases and the general applications. They store your data on secure servers behind a firewall. 

We store your data using secure and password-protected databases. Where your data is printed out or written down, it will be stored securely and then destroyed when the data is no longer needed. Most data will be securely destroyed when it is no longer needed by us. The exception to this is our alumni archive, which may contain your name, video/audio/photographic recordings of your performances, and other information in perpetuity as part of the official archives for the CCVGYO.

Transmission of information over the internet is never completely secure. We will do our best to protect your personal data but cannot guarantee the security of your data transmitted to our site. Any transmission is at your own risk.


How do we communicate with your site visitors?

We will only contact you to provide information you have requested via the contact us form if you explicitly give us permission to do so.

You have the right to change or revoke this consent at any time by contacting a member of the CCVGYOA team.


How do we use cookies and other tracking tools?

Cookies are small pieces of data stored on a site visitor's browser. They are typically used to keep track of the settings users have selected and actions they have taken on a site. A cookie by itself cannot be used to identify you.

When you visit our website, we may collect information from you automatically through cookies.

We use cookies for important reasons, such as:

  • To provide a great experience for our visitors.

  • To monitor and analyse the performance, operation, and effectiveness of Wix's platform; and

  • To ensure our platform is secure and safe to use.

What types of cookies do we use?

There are a number of different types of cookies, however, our website uses:

  • Functionality – we use these cookies so that we recognize you on our website and remember your previously selected preferences. These could include what language you prefer and location you are in. A mix of first-party and third-party cookies are used.

  • Advertising – we use these cookies to collect information about your visit to our website, the content you viewed, the links you followed and information about your browser, device, and your IP address. We may sometimes share some limited aspects of this data with third parties for advertising purposes.



How can our site visitors withdraw their consent?

If you don’t want us to process your data anymore, please get in touch via the contact us form. You have the right for your data to be removed.

We reserve the right to make changes to our privacy policy at any time, so please review it frequently. Changes and clarifications will take effect immediately upon their posting on the website. If we make material changes to this policy, we will notify you here that it has been updated, so that you are aware of what information we collect, how we use it, and under what circumstances, if any, we use and/or disclose it. 

This privacy policy was last updated on May 2021.

How to contact us: If you have any questions about our privacy policy, the data we hold on you, or you would like to access, correct, amend or delete any personal information we have about you, please do not hesitate to contact us:


Links within our site to other websites are not covered by this privacy policy and we are not responsible for the content or reliability of any linked websites.

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